You saved the date. You booked the venue. You know your theme. Now, it’s time to start planning the wedding rental order for the biggest day of your life!
The rental outline can seem like the super logistics section of wedding planning, so some brides find themselves dreading it before they even begin. This certainly doesn’t have to be a stressful part of planning, though! That’s why I chatted recently with Keith Kranz of Nashville wedding and event rental company, Grand Central Party Rental. He helped me uncover just what a savvy bride-to-be needs to know before tackling her rental checklist. Read on for his top tips!
1. Get a good estimate for your guest count.
When you first start securing your wedding rental order, you’ll likely have more of an estimate for your guest count rather than a solid number to start with. That’s totally okay! Depending on your wedding rental company’s policies for deposits and changes to your order up to the big day, you can often adjust your final numbers without breaking a sweat (or the bank).
Keith states that you can easily expect 50% – 60% of your total guest list to come, so don’t be afraid to start with these smaller numbers in the beginning when first placing your order. He goes on to caution brides not to wait until the last minute to place and finalize their orders, either! You could miss out on great discounts offered during off-seasons, as well as specialty items with a limited inventory.
2. Know your wedding venue’s layout.
Naturally, you’ll want your wedding rentals to look great within the overall vision of your wedding venue. You’ll also want to make sure every piece of the wedding flows from one area to the next seamlessly.
Keith details that Grand Central Party Rental works hard to make sure they can serve each individual bride’s likes and dislikes with their large inventory and vast knowledge to make the most out of your rented venue space or wise DIY setup considerations. Another strong piece of advice from Keith includes knowing what your venue will provide at no additional charge, such as chairs or tables. This could save you tons of money in the end!
3. Be very aware of your venue’s space, both indoors and outdoors.
This includes how much space you’ll have for guests indoors at the venue and outdoors under a tent as well. Knowing these details about your venue makes sure that every piece of the celebration – from seating to dancing – fits comfortably and safely within the space along with your guests.
At Grand Central Party Rental, Keith states that they can help you design and decorate the perfect event within your venue space. From various modern drapery options to upscale lighting details and custom looks, they’re your one-stop shop for getting the most out of your venue and wedding rental experience.
4. Consider the overall design in conjunction with guest comfort on your wedding day.
The look of your wedding isn’t all that matters. Making sure guests feel amazing throughout the night is even more important! From adequate space (as mentioned in the above point) to added heating or cooling systems to keep guests comfortable within your bridal budget, taking care of these little details should definitely be on your priority list.
The experts at Grand Central Party Rental can ensure that you have the proper amount and size of items for your event to keep guests happy and comfy throughout the evening.
5. Don’t guess with your event’s outlay – know!
Keith explains that Grand Central Party Rental is committed to spending as much time with the bride as she needs to make sure she feels great about her final design and rental list. They frequently assist brides in seeing the “big picture” long before the big day by providing detailed CAD drawings. These drawings allow the bride to see everything within her venue space true to size, so she knows what she likes – and what she wants to change – ahead of time. In fact, Grand Central Party Rental insists on having this with every single tent rental!
For over 12 years, Grand Central Party Rental has served the Nashville area with premier wedding and event rental and planning services. Owner Keith Kranz began the company back in 1999 in an effort to spend more time with his family. During that time, Grand Central Party Rental has grown from a 2,000 square-foot facility with three employees into a 20,000 square-foot warehouse with two offices in Nashville.
Experience is key to expertise, and Grand Central Party Rental certainly boasts it. The company provides rental and design services for over 500 weddings each year! They can provide nearly anything you could want for your big day. From basic items to specialty décor and design services, Grand Central Party Rental has you covered. They even provide delivery, set-up, and break-down service to make your day run even smoother!
To contact Grand Central Party Rental, give their offices a call at (615) 868-3747 today, and be sure to drop by their website, blog and Facebook page to learn more. Tell Keith that The Pink Bride sent you!
Images courtesy of Keith Kranz via email and the Grand Central Party Rental website.