Choosing a rental company may at first seem much easier than selecting some of your other wedding vendors.
However, it is important to invest in a company you can not only trust, but you also need to consider the fine print before signing a contract or agreement with any rental company.
As with any vendor contract, there are mountains of things to note, which can almost seem overwhelming sometimes. Because there is so much to consider, I spoke with Angie Sing of Knoxville-based rental company Anderson Rental to find out exactly what things brides should note before they sign their rental agreement. Read on for Angie’s fabulous advice!
1. Check your wedding rental company’s delivery policy.
One important thing to note before signing your rental contract is the company’s delivery policy. This is an element that will vary from company to company, so you must note the company’s pick up and drop off times. As Angie explains, this must be checked against your venue’s policies in order to avoid any additional fees.
“When looking for a venue, find out what time you are permitted on the property to start setting up. Some venues will allow the rental company to come in earlier to drop the items off; it’s same thing with the rental company picking up. For example, if your wedding is on Saturday, is the rental company allowed to bring items over on Friday and pick items up on Monday? If that is not the case, you may be looking at an additional fee for dropping off or picking up after hours. Check with your rental company, and make sure that the delivery fee also includes picking up.”
2. Go over your wedding rental company’s deposit details.
Once you have found a rental company that offers all the items you are looking for and you’ve checked that they are available for your date, you must find out the details on any deposits required. Angie says most rental companies require a deposit in order to reserve your items. It is important that brides note these details as well as other payment dates and details.
“Always ask how much of a deposit you have to make in order for the items to be reserved. Also, ask at what time does final payment have to be made. Here at Anderson Rental, a 50% deposit is due at the time of reservation, and two weeks before the big day, final numbers are done for the final payment.”
3. Watch for damage and cleaning fees.
There is always the potential for addition fees to be tacked on when you are renting items. Obviously, when you sign your rental agreement, there will be a clause outlining the condition of the items. While some items won’t require addition fees as long as they are returned in their proper state, as Angie explains, other items will require cleaning, thus, creating an additional deposit that you must note up front.
“Always ask about a damage deposit or cleaning deposit. If you are renting dishes, glassware etc., usually there is a damage and/or cleaning deposit, and if all the items are returned according to the company’s conditions, that deposit is returned. We do a $30.00 cleaning/damage deposit on our chinaware, etc. for up to 150 guests, then $60.00 for 151 to 200 guests.”
4. Utilize your wedding rental company’s expertise!
While, yes, there are many things brides are responsible for noting, you should also tap into your rental company’s professional knowledge as you go through their contract. Asking questions and listening to a professional’s expertise will help you not only have a smoother experience with your rentals, but, as Angie explains, your rental company will also be able to help you think of things as you coordinate your rentals with your other wedding elements.
“What we have found to be most helpful and are told by our past brides, and their mothers, is that we here at Andersons take the time to go over things and mention things that haven’t even been thought about when the process of the big day starts. We work with a lot of venues, and we are familiar with what they already offer and know where to fill in the spaces.”
For more tips and advice from Anderson Rental, check out our last conversation with Angie!
Anderson Rental would love to help you decorate your big day with their wide range of beautiful rental products. For more information, visit their website or connect with them on Facebook. Tell Angie The Pink Bride sent you!
Images courtesy of Anderson Rental Company’s Facebook page.